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Rules for Private Functions

  1. All non-members MUST be signed in by a Club Member prior to purchasing alcohol. This is required under the terms of the Club’s Licence. It is the responsibility of the person booking the function to ensure that non-members purchasing alcohol enter their names in the Visitors’ Book. The Club member booking the function must remain at the function for the full duration of the function and cannot leave until all guests have left.
  2. It is the responsibility of the Member booking the function to ensure that no-one under the age of 18 attempts to purchase alcohol, nor has alcohol purchased for them for consumption at the function. If the nature of the function is such that a high proportion of the people attending will be under 18 then this should be intimated on the booking form so that  arrangements can be made for the service of non-alcoholic drinks via the hatch into the Hall. Any birthday celebration starting after 5pm must be for a person aged 21 years or older.
  3. No-one under the age of 18 years is permitted into the Bar area. Children and Young Persons should always be accompanied by an adult. Children are aged up to 11 and young people are those aged between 12 and 18. When there is no function on and no meal being served children must be off the premises by 8pm. When there is no function on and no meal being served young persons must be off the premises by 11pm. Children can be on the premises until 11pm if there is a meal being served or there is a function. Young persons can be on the premises until 1am if there is a meal being served or there is a function
  4. A payment of £150 is required to secure the booking. This should be paid when booking the function. £50 of this fee will be refunded after the function so long as there are no breakages and excessive cleaning is not required. Some of this fee may be refunded if the function is cancelled in advance. If the function is cancelled more than four weeks in advance a refund of £140 will be given. If the function is cancelled more than two weeks in advance a refund of £105 will be given. If the function is cancelled two weeks or less in advance a refund of £50 will be given.
  5. No alcohol whatsoever shall be brought into the Club. Should you require drinks that the Club does not normally stock, please liaise with the Committee and Bar Manager who will endeavour to acquire them for the function. If you wish to bring your own drinks the standard corkage fee shall be paid. In April 2025 this fee is £5 but is subject to change.
  6. Please ensure that you are aware of the time you have reserved for your function and advise your guests accordingly
  7. The use of Decorations, Banners, Party Poppers, Glitter, Confetti and Balloons is not permitted. If Party Poppers, Glitter, Confetti or Balloons appear at the Function your £50 refundable deposit will be forfeit.
  8. The use of deep fat fryers is not permitted.
  9. The maximum number of attendees at a function is 80. Normal seating in the hall with space for dancing is between 50 and 55. Additional seating and tables can be provided but it will reduce the space available for dancing and music.
  10. Those attending the function are expected to use the seating in the hall. The RWSABC Bar will be open during your function and RWSABC Members have the right to use it.
  11. Certain types of functions have restrictions. These are: 1. 21st Birthday parties must end at midnight; 2. Christenings, First Communions, Baptisms, Children’s Parties etc. must finish at 5pm.
  12. We request that everyone return empties and glasses to the bar as the function proceeds to assist the Bar Staff
  13. Functions must be approved by the RWSABC Committee. Submission of this form does not guarantee that we will be able to offer you the use of the Club for your function.

Updated: April 2025